ARTICLE 1. NAME|
The name of this organization is the Advisory Council on Tennessee Indian Affairs, hereafter referred to as the "Advisory Council" or "ACTIA".
ARTICLE 2. PURPOSES
The purposes of the Advisory Council on Tennessee Indian Affairs are:
- to research, study and review issues for consideration by the Commission of Indian Affairs,
- to advise the Commission of Indian Affairs and Commissioners on future actions, and
- to cooperate and work with the Tennessee Commission of Indian Affairs and the Tennessee Native American Convention for the benefit of the greater Tennessee Native American Indian community
- to work with TNCIA Committees on achieving their objectives.
ARTICLE 3. DUTIES
It is the duty of the Advisory Council on Tennessee Indian Affairs to:
- Attend all Advisory Council and Commission of Indian Affairs meetings.
- Study, consider, accumulate, compile, assemble and disseminate information on Native American Indians in the state of Tennessee;
- Investigate needs of Indians of Tennessee and to provide technical assistance in the preparation of plans for the alleviation of such needs;
- Confer with appropriate officials of local, state and federal governments and agencies of these governments, and with such legislative committees that may be concerned with Native American Indian issues in Tennessee;
- Encourage and implement coordination of applicable resources to meet needs of Indians in Tennessee;
- Cooperate with and secure the assistance of the local, state and federal governments or any agencies thereof in formulating programs;
- Review all proposed or pending state legislation and amendments to existing state legislation affecting Indians in Tennessee;
- Conduct public hearings on matters relating to political representation of Indians in Tennessee and to request any information or documents deemed necessary by the Advisory Council;
- Organize and coordinate the following committees for the benefit of the state's Native American Indian community:
- Organize, direct and participate in the following standing committees of the Advisory Council:
- The Tribal Recognition Committee
- The Education Committee
- The Health Care Committee
- The Native History Committee
- The Legal Defense Committee
- The Social Committee
- The Native American Tourism Committee
- The Archaeology Advisory Committee
- The Public Relations Committee
- The Staff and Support Committee.
ARTICLE 4. MEMBERSHIP
- The Advisory Council on Tennessee Indian Affairs shall be governed by a board of directors that shall consist of no more than thirty-five (35) members as follows:
- Four (4) members from each of the four (4) largest metropolitan regions in the state, ie, Memphis, Nashville, Knoxville, and Chattanooga, selected by each region's caucus as commissioner-nominees; and
- Four (4) members from each of the three (3) grand divisions of the state: West, Middle and East, selected by each division's caucus as commissioner-nominees.
- Up to seven (7) members at-large who are elected leaders of Native American organizations in Tennessee that have existed for more than four (4) years, elected by the ACTIA board members.
- Commissioner-nominees shall be chosen through the TNNAC caucus and convention election process.
- Each nominee shall be at least eighteen (18) years of age, and shall have been a resident of Tennessee for at least one (1) year, as of the date of the area caucus at which they are elected.
- A nominee and/or Advisory Council member who does not maintain his/her domicile and residence in the state of Tennessee shall not be a member of the Advisory Council. Residence is here defined as living within the state for at least nine (9) months of the year.
- Board members who are caucus commissioner-nominees shall serve for four-year terms, beginning upon their election at the TNNAConvention, and ending upon the election four years later.
- Board members who are elected leaders of Native American organizations in Tennessee shall serve for four-year terms, beginning upon their election by the ACTIA board.
- Vacancies in a caucus' representation shall not be filled.
- No Commissioner of Indian Affairs shall be a member of ACTIA, and no officer of the Tennessee Native American Convention shall be an officer of ACTIA.
- Board members may be removed for lack of attendance or unethical behavior upon approval of two-thirds (2/3) of the board's membership.
- Committee chairs shall be members of the Advisory Council.
ARTICLE 5. OFFICERS
- The board members of the Advisory Council on Tennessee Indian Affairs shall elect a chairperson of the board, a vice chair, and a secretary-treasurer from among its members.
- ACTIA officers shall serve terms of one (1) year, and may be re-elected.
- Officers are elected by a simple majority of the board of directors at the first board meeting after the Convention in Convention years, and at the first board meeting after 1 October in non-Convention years, or at such times as there is a vacancy.
- The chairperson of the board shall call and preside at all ACTIA meetings. The vice-chairperson shall call and preside at ACTIA meetings at which the chairperson is not present. The secretary-treasurer shall take and keep the minutes of all ACTIA meetings, including the Convention, and shall keep a record of and keep safe all ACTIA monies.
- Any ACTIA officer may be removed from his/her position as an officer by two-thirds (2/3) of the board members at a regular (not special) meeting:
- after discussion during which the officer will be given equal time, or at least one-half hour (30 minutes) for his/her defense, and
- with notice of the proposed removal given at a meeting at least one (1) month prior to the vote of removal.
ARTICLE 6. MEETINGS
- The board of the Advisory Council on Tennessee Indian Affairs shall meet quarterly. All members of the Advisory Council are expected to attend Advisory Council meetings.
- Notice of all regular ACTIA meetings shall be given to all members by email, telephone or US Postal Service, according to their individual preference, and posted on the Tennessee Indian Affairs email list and the ACTIA website (actia.org), at least fourteen (14) days in advance of the meeting, and include date, time, location, and agenda.
- Special meetings may be called by two (2) officers or four (4) members, and may be conducted by telephone conference or email. Any business conducted by email must be sent to every board member.
- Notice of all special ACTIA meetings must be given to all members by email, telephone or US Postal Service, according to their individual preference, and posted on the Tennessee Indian Affairs email list and the actia.org website, at least seven (7) days in advance of the meeting, and include date, time, location, and agenda.
- Quorum consists of one (1) officers and two (2) other ACTIA board members.
- The standard order of business shall be:
- financial report
- check-in by areas
- committee reports
- old business
- new business
- All ACTIA meeting minutes shall be posted and maintained for public access on the ACTIA website (actia.org) after prior approval by two (2) officers and within twenty-one (21) days of the meeting.
ARTICLE 7. AMENDMENTS
- Proposed amendments to these by-laws must be submitted in writing and in final form to the three (3) board officers in advance of its first reading.
- Amendments must be proposed at least one (1) meeting and at least thirty (30) days in advance of any vote on the amendment, thereby requiring a reading of the proposed amendment at two (2) different meetings.
- Any changes to the original wording of an amendment shall be considered as a new proposed amendment.
- Amendments may be approved only at regular meetings.
- A quorum must be present for any vote on an amendment. Approval of an amendment to these by-laws requires a two-thirds majority (2/3) of the members present.
ARTICLE 8. RATIFICATION
These by-laws will be adopted upon approval and signature of at least one (1) commissioner-nominee listed below from each of the seven (7) caucus areas in the state: West, Middle, East, Memphis, Nashville, Knoxville and Chattanooga, or by a majority (minimum of nine (9)) of the commissioner-nominees listed below, or by a two-thirds (2/3) majority of current commissioner-nominees in attendance at the 15 November 2003 ACTIA Board meeting.
approved unanimously by all members attending the 15
november 2003 meeting
Donna Bivens - approved
Ann Shields -
Dean Jackson - approved
Cubert Bell Jr
Teat - approved
Dale Mitchell - approved
Edna Fay - approved
Vaughn - approved
Joice Fickenworth -
tom kunesh -
Tommy Veal -
SECTION 1. Attendance
(a) A member who fails to attend two (2) meetings without an acceptable reason shall be considered as resigned and his/her position and nomination declared vacant.
SECTION 2. Amendments
(a) These standing rules may be amended by a simple majority of the board members present, provided that a quorum is called and that a quorum exists.
SECTION 3. Conduct (added 15 november 2003)
- Board members are expected to conduct themselves in a professional and respectful manner at all times when participating in and attending to ACTIA business and representing the ACTIA in public events and functions.
- Board members shall refrain from making or issuing derogatory, inflammatory, and/or untrue statements to, about, or against any individuals and/or organizations on behalf of the ACTIA. Violation of this rule shall be grounds for removal from the board of the ACTIA.
- Board members are expressly prohibited from making and or issuing statements of any kind in any media on behalf of the ACTIA without prior written approval of the ACTIA board of directors. Written approval may be given electronically via email when necessary. ACTIA officers shall be limited to making statements of facts only concerning and on behalf of the ACTIA to the media or other interested parties without the prior written approval provided the content of such statement/s does/do not cause harm to or reflect poorly on the ACTIA and its members. Violation of this rule shall be grounds for removal from the ACTIA board.
- Deliberate and/or careless misuse and/or misappropriation of ACTIA funds will be grounds for dismissal from the ACTIA board.
- Resignations shall be submitted directly to the ACTIA board chairperson for review and shall be reviewed by the ACTIA board prior to any action.
- Website administrator and officers shall be permitted to post the following
to the ACTIA website without prior approval of the entire board: time and
place of meetings; a calendar and meeting dates for ACTIA, TNNAC and TCIA;
minutes (after distribution and approval); dates and times of any committee
meetings and sponsored classes; changes in officers and committee chairpersons
or personal information such as email or snail mail addresses and phone numbers
of board members. Any other changes to the website must be brought before
the entire board for approval at the next quarterly meeting. (added 27 Nov
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