ACTIA bylaws 2010

    Article 1. NAME
    The name of this organization is the Advisory Council on Tennessee Indian Affairs,
    hereafter referred to as the "Advisory Council" or "ACTIA".

    Article 2. PURPOSES
    The purposes of the Advisory Council on Tennessee Indian Affairs are:
  1. to research, study and review issues of importance to the Tennessee Native American Indian community;
  2. to advise, distribute information to, and to work with federal, state and local governmental entities;
  3. to advocate for Native American Indian interests to the state General Assembly; and
  4. to cooperate with other legitimate Native American Indian organizations on achieving mutual objectives.

    Article 3. DUTIES
    It is the duty of the Advisory Council on Tennessee Indian Affairs and its members to:
  1. Attend all Advisory Council meetings;
  2. Study, consider, accumulate, compile, assemble and disseminate information on Native American Indians in the State of Tennessee;
  3. Investigate needs of Native American Indians of Tennessee and to provide technical assistance in the preparation of plans for the alleviation of such needs;
  4. Confer with appropriate officials of local, state and federal governments and agencies of these governments, and with such legislative committees that may be concerned with Native American Indian issues in Tennessee;
  5. Encourage and implement coordination of applicable resources to meet needs of Native American Indians in Tennessee;
  6. Cooperate with and secure the assistance of the local, state and federal governments or any agencies thereof in formulating programs;
  7. Review all proposed or pending state legislation and amendments to existing state legislation affecting Native American Indians in Tennessee, and propose legislation to improve Native American Indian welfare in Tennessee;
  8. Conduct public hearings on matters relating to political representation of Native American Indians in Tennessee and to request any information or documents deemed necessary by the Advisory Council;
  9. Organize, direct, coordinate and participate in the committees of the Advisory Council for the benefit of the state's Native American Indian community:
  10. Organize, direct and participate in the following standing committees of the Advisory Council:
    1. Recognition Committee
    2. Education Committee
    3. Health Care Committee
    4. Native History Committee
    5. Native American Tourism Committee
    6. Archaeology & Cultural Resources Committee
    7. Public Relations & Membership Committee
    8. Fundraising & Support Committee
    9. Legislative & Governmental Resources Committee.

    Article 4. MEMBERSHIP
  1. The Advisory Council on Tennessee Indian Affairs shall be governed by a board of directors that shall consist of no more than twenty-one (21) members as follows:
    1. Two (2) members from each of the four (4) largest metropolitan regions in the state, ie, Memphis/Shelby County, Nashville/Davidson County, Knoxville/Knox County, and Chattanooga/Hamilton County, elected by the ACTIA board; and
    2. Two (2) members from each of the three (3) grand divisions of the state: West, Middle and East, exclusive of the metro areas/counties, elected by the ACTIA board.
    3. Up to seven (7) members at-large who are recognized leaders in the Native American Indian community in Tennessee, including, but not limited to, persons who have demonstrated cultural sensitivity to and knowledge of Indian affairs in Tennessee, nominated and elected by ACTIA board members. No more than two (2) members at-large may come from the same metropolitan region or grand division.
  2. ACTIA-nominees shall be chosen by majority vote of the ACTIA Board.
    1. Each nominee shall be at least eighteen (18) years of age, and shall have been a resident of Tennessee for at least one (1) year.
    2. An Advisory Council member who does not maintain his/her domicile and residence in the state of Tennessee shall not be a member of the Advisory Council. Residence is defined as living within the state for at least nine (9) months of the calendar year.
  3. All board members shall serve for four-year terms, beginning upon their election.
  4. Board members serve at the pleasure of the ACTIA Board and may be removed without cause upon approval of two-thirds (2/3) of the board's active membership.
  5. Advisory Council board members shall chair ACTIA committees.

    Article 5. OFFICERS
  1. The board members of the Advisory Council on Tennessee Indian Affairs shall elect a chairperson of the board, a vice chair, and a secretary-treasurer from among its members.
  2. ACTIA officers shall serve terms of one (1) year, and may be re-elected.
  3. Officers are elected annually by a simple majority of the board of directors at the first board meeting after 1 October, or at such times as there is a vacancy.
    1. The chairperson of the ACTIA board shall call and preside at all ACTIA meetings, and administer the organization's finances.
    2. The vice chair shall call and/or preside over meetings in the absence of the chair, and to handle monetary transactions in the absence or incapacity of the chair.
    3. The secretary-treasurer shall take and keep the minutes of all ACTIA meetings, including records of any online voting, and record any monetary transactions made by the chair or vice chair.
  4. Officers serve at the pleasure of the ACTIA Board and may be removed without cause upon approval of two-thirds (2/3) of the board's active membership.

    Article 6. MEETINGS
  1. The board of the Advisory Council on Tennessee Indian Affairs shall meet quarterly.
    All members of the Advisory Council are expected to attend Advisory Council meetings, or give advance notice of his/her inability to attend.
  2. Notice of all regular ACTIA meetings shall be given to all members by email, telephone or US Postal Service, according to their individual preference, and posted on the Tennessee Indian Affairs email list and the ACTIA website, at least fourteen (14) days in advance of the meeting, and include date, time, location and agenda.
  3. Special meetings may be called by two (2) officers or four (4) members, and may be conducted by telephone conference or email.
    Any business conducted by email must be sent to every board member.
  4. Notice of all special ACTIA meetings must be given to all members by email, telephone or US Postal Service, according to their individual preference, and posted on the Tennessee Indian Affairs email list and the ACTIA website, at least seven (7) days in advance of the meeting, and include date, time, location and agenda.
  5. Quorum consists of one (1) officer and two (2) other ACTIA board members.
  6. The suggested order of business is:
    1. minutes
    2. financial report
    3. check-in by areas
    4. committee reports
    5. old business
    6. new business
  7. ACTIA meeting minutes may be posted for public access on the ACTIA website after prior approval by two (2) officers.

    Article 7. AMENDMENTS
  1. Proposed amendments and/or additions to these by-laws must be submitted in writing and in final form to the three (3) board officers in advance of its first reading.
  2. Amendments or additions must be proposed at least one (1) meeting and at least thirty (30) days in advance of any vote on the amendment, thereby requiring a reading of the proposed amendment or addition at two (2) different meetings.
  3. Any substantive changes to the original wording of an amendment or addition shall be considered as a new proposed amendment.
  4. Amendments or additions may be approved only at regular meetings.
  5. A quorum must be present for any vote on an amendment or addition to the bylaws.
    Approval requires a two-thirds majority (2/3) of all members of the board whether present at the time of the vote or not.
    Those not present in person may vote by electronic mail or U.S. Mail received by the chairperson and secretary-treasurer within three (3) days of the scheduled meeting to vote.


These bylaws last amended 4 December 2010.
Previous amendments: 18 February 2007