To study issues
and advise
the state
Commission of
Indian Affairs

on the
Native American
community's
interests.



Bylaws                   
1. Name
2. Purposes
3. Duties
4. Membership
5. Officers
6. Meetings
7. Amendments
8. Ratification

Standing Rules       
1. Attendance
2. Amendments
3. Conduct


ACTIA Bylaws  
Amended 18 February 2007. Amended 4 December 2010.

Article 1. NAME
The name of this organization is the Advisory Council on Tennessee Indian Affairs, hereafter referred to as the "Advisory Council" or "ACTIA".

Article 2. PURPOSES
The purposes of the Advisory Council on Tennessee Indian Affairs are:

  1. to research, study and review issues for consideration by the Commission of Indian Affairs,
  2. to advise the Commission of Indian Affairs and Commissioners on future actions, and
  3. to cooperate and work with the Tennessee Commission of Indian Affairs and the Tennessee Native American Convention for the benefit of the greater Tennessee Native American Indian community, and
  4. to work with TNCIA Committees on achieving their objectives.

Article 3. DUTIES
It is the duty of the Advisory Council on Tennessee Indian Affairs to:

  1. Attend all Advisory Council and Commission of Indian Affairs meetings;
  2. Study, consider, accumulate, compile, assemble and disseminate information on Native American Indians in the state of Tennessee;
  3. Investigate needs of Indians of Tennessee and to provide technical assistance in the preparation of plans for the alleviation of such needs;
  4. Confer with appropriate officials of local, state and federal governments and agencies of these governments, and with such legislative committees that may be concerned with Native American Indian issues in Tennessee;
  5. Encourage and implement coordination of applicable resources to meet needs of Indians in Tennessee;
  6. Cooperate with and secure the assistance of the local, state and federal governments or any agencies thereof in formulating programs;
  7. Review all proposed or pending state legislation and amendments to existing state legislation affecting Indians in Tennessee;
  8. Conduct public hearings on matters relating to political representation of Indians in Tennessee and to request any information or documents deemed necessary by the Advisory Council;
  9. Organize and coordinate the following committees for the benefit of the state's Native American Indian community:
  10. Organize, direct and participate in the following standing committees of the Advisory Council:
    1. the Tribal Recognition Committee
    2. the Education Committee
    3. the Health Care Committee
    4. the Native History Committee
    5. the Legal Defense Committee
    6. the Social Committee
    7. the Native American Tourism Committee
    8. the Archaeology Advisory Committee
    9. the Public Relations Committee
    10. the Staff and Support Committee.

Article 4. MEMBERSHIP

  1. The Advisory Council on Tennessee Indian Affairs shall be governed by a board of directors that shall consist of no more than thirty-five (35) members as follows:
    1. Three (3) members from each of the four (4) largest metropolitan regions in the state, ie, Memphis, Nashville, Knoxville, and Chattanooga, selected by each region's caucus as nominees; and
    2. Three (3) members from each of the three (3) grand divisions of the state: West, Middle and East, selected by each division's caucus as nominees to the ACTIA board.
    3. Up to fourteen (14) members at-large who are recognized leaders in the Native American Indian community in Tennessee, included but not limited to educators, business owners, professionals, government employees, etc. nominated and elected by ACTIA board members.
    1. ACTIA-nominees shall be chosen through the TNNAC caucus and convention election process.
    2. Each nominee shall be at least eighteen (18) years of age, and shall have been a resident of Tennessee for at least one (1) year, as of the date of the area caucus at which they are elected.
    3. A nominee and/or Advisory Council member who does not maintain his/her domicile and residence in the state of Tennessee shall not be a member of the Advisory Council. Residence is here defined as living within the state for at least nine (9) months of the year.
    1. Board members who are caucus commissioner-nominees shall serve for four-year terms, beginning upon their election at the TNNAConvention, and ending upon the election four years later.
    2. At-large board members shall serve for four-year terms, beginning upon their election by the ACTIA board.
  2. Vacancies in a caucus' [elected] representation shall not be filled. [except that a former member who has resigned may be reinstated to their elected position.]
  3. No Commissioner of Indian Affairs shall be a member of ACTIA, and
    no officer of the Tennessee Native American Convention shall be an officer of ACTIA.
  4. Board members may be removed for lack of attendance or unethical behavior upon approval of two-thirds (2/3) of the board's membership.
  5. Committee chairs shall be members of the Advisory Council.

Article 5. OFFICERS

  1. The board members of the Advisory Council on Tennessee Indian Affairs shall elect a chairperson of the board, a vice chair, and a secretary-treasurer from among its members.
  2. ACTIA officers shall serve terms of one (1) year, and may be re-elected.
  3. Officers are elected by a simple majority of the board of directors at the first board meeting after the Convention in Convention years, and at the first board meeting after 1 October in non-Convention years, or at such times as there is a vacancy.
  4. It shall be the duty of the chairperson of the ACTIA board to call and preside at all ACTIA meetings; however, the chair may, from time to time, delegate his/her duty to preside over the ACTIA meeting to other members of the board. The secretary-treasurer shall take and keep the minutes of all ACTIA meetings, including the Convention, and shall keep a record of and keep safe all ACTIA monies.
  5. Any ACTIA officer may be removed from his/her position as an officer by two-thirds (2/3) of the board members at a regular (not special) meeting:
    1. after discussion during which the officer will be given equal time, or at least one-half hour (30 minutes) for his/her defense, and
    2. with notice of the proposed removal given at a meeting at least one (1) month prior to the vote of removal.

Article 6. MEETINGS

  1. The board of the Advisory Council on Tennessee Indian Affairs shall meet quarterly. All members of the Advisory Council are expected to attend Advisory Council meetings.
  2. Notice of all regular ACTIA meetings shall be given to all members by email, telephone or US Postal Service, according to their individual preference, and posted on the Tennessee Indian Affairs email list and the ACTIA website (actia.org), at least fourteen (14) days in advance of the meeting, and include date, time, location, and agenda.
  3. Special meetings may be called by two (2) officers or four (4) members, and may be conducted by telephone conference or email. Any business conducted by email must be sent to every board member.
  4. Notice of all special ACTIA meetings must be given to all members by email, telephone or US Postal Service, according to their individual preference, and posted on the Tennessee Indian Affairs email list and the actia.org website, at least seven (7) days in advance of the meeting, and include date, time, location, and agenda.
  5. Quorum consists of one (1) officers and two (2) other ACTIA board members.
  6. The standard order of business shall be:
    1. minutes
    2. financial report
    3. check-in by areas
    4. committee reports
    5. old business
    6. new business
  7. All ACTIA meeting minutes shall be posted and maintained for public access on the ACTIA website (actia.org) after prior approval by two (2) officers and within twenty-one (21) days of the meeting.

Article 7. AMENDMENTS

  1. Proposed amendments and/or additions to these by-laws must be submitted in writing and in final form to the three (3) board officers in advance of its first reading.
  2. Amendments or additions must be proposed at least one (1) meeting and at least thirty (30) days in advance of any vote on the amendment, thereby requiring a reading of the proposed amendment or addition at two (2) different meetings.
  3. Any substantive changes to the original wording of an amendment or addition shall be considered as a new proposed amendment.
  4. Amendments or additions may be approved only at regular meetings.
  5. A quorum must be present for any vote on an amendment or addition to the bylaws. Approval requires a two-thirds majority (2/3) of all members of the board whether present at the time of the vote or not. Those not present in person may vote by electronic mail or U.S. Mail received by the chairperson and secretary-treasurer within three (3) days of the scheduled meeting to vote.

[Article 8. RATIFICATION - This article is deleted in its entirety as now unnecessary]
ByLaws amended 18 February 2007






STANDING RULES
Section 1. ATTENDANCE
A member who fails to attend two (2) regularly scheduled meetings without an acceptable reason shall be considered as resigned and his/her position and nomination declared vacant.

Section 2. AMENDMENTS
These standing rules may be amended by a simple majority of the board members present, provided that a quorum is called and that a quorum exists.

Section 3. CONDUCT (added 15 November 2003)

  1. Board members are expected to conduct themselves in a professional and respectful manner at all times during their term on the board of the ACTIA. Such conduct is expected of any board member while participating in and attending to ACTIA business; representing the ACTIA in public events and functions; and in their personal lives.

  2. Board members shall refrain from making or issuing derogatory, inflammatory, and/or untrue statements to, about, or against any individuals and/or organizations during his/her term as a member of the board of the ACTIA. Violation of this rule shall be grounds for removal from the board of the ACTIA in the manner provided in Article 4.6 unless the member is an officer, and in that case, in the manner provided by Article 5.5 of these bylaws. (Amended 18 February 2007)

  3. Board members are expressly prohibited from making and or issuing statements of any kind in any media on behalf of the ACTIA without prior written approval of the ACTIA board of directors. Written approval may be given electronically via email when necessary. ACTIA officers shall be limited to making statements of facts only concerning and on behalf of the ACTIA to the media or other interested parties without the prior written approval provided the content of such statement/s does/do not cause harm to or reflect poorly on the ACTIA and its members. Violation of this rule shall be grounds for removal from the ACTIA board in the manner provided in Article 4.6 unless the member is an officer, and in that case, in the manner provided by Article 5.5, as the case may be. (Amended 18 February 2007)

  4. Deliberate and/or careless misuse and/or misappropriation of ACTIA funds will be grounds for dismissal from the ACTIA board.

  5. Resignations shall be submitted directly to the ACTIA board chairperson for review and shall be reviewed by the ACTIA board prior to any action.

  6. Website administrator and officers shall be permitted to post the following to the ACTIA website without prior approval of the entire board: time and place of meetings; a calendar and meeting dates for ACTIA, TNNAC and TCIA; minutes (after distribution and approval); dates and times of any committee meetings and sponsored classes; changes in officers and committee chairpersons or personal information such as email or snail mail addresses and phone numbers of board members. Any other changes to the website must be brought before the entire board for approval at the next quarterly meeting. (added 27 November 2004)

Copyright 2005,2006,2009 ACTIA